Apr 162012

time management, most valuable resource, delegation, stop blaming time, lack of time is not an excuse

Part 1. 8 steps to  controlling your most valuable resource, time.

So how do you take control of your time?

1. Accept that there is no such thing as too much or too little time. There is enough time available for you to be successful-others have been successful and they had no more access to time than you do. Take ownership of your situation. Be accountable for your results and responsible for your actions.

2. Decide what you want to accomplish. What do you want to be “successful” at? To some it may mean making a million dollars, to others it may mean being healthier while others may be looking to have better relationships with their family and friends. This is your goal. You must also understand the benefits to you of achieving the goal -how will it make you feel when you achieve it. Both the goal and your “why” must be written down with a timeframe.

3. Once you have decided the goal and your “why”, you must now determine the activities that will be necessary for you to accomplish that goal. What do I have to do? What time commitment will I make? What will I need to adjust/sacrifice/reduce/delegate in order to have the time to do the activities identified? Remember if it was easy everyone, including you would have already done it. What separates the successful users of time from the unsuccessful ones is the discipline and determination to obtain their goals no matter what. Winners never give up and they never quit on themselves.

4. Understand that life and business are about choices. You choose how you will spend your time- on what activities and how much on each. This is a marathon, not a sprint. Being successful in many different areas takes effort and time. Success comes from laser-like focus on one or two goals. Once they are accomplished you move on to the next set of goals and focus on those.

5. Prepare your calendar each week by creating “appointments” to do the activities that you have identified. These are defaulted into your calendar before anything else. Treat these as if the appointment was with your most important customer. Would you easily change your Monday 2-3pm “meeting” just because someone asked for that time slot? No, you would negotiate- “I am booked at that time. I can see you at either 1pm or after 3pm, which would work for you?”

6. Be militant about your schedule. If you don’t care how your time is being spent, why should anyone else? Learn to say “No”. In Stephen Covey’s book “7 Habits of Highly Effective People” he breaks activities into 4 categories- Not Important/Not Urgent, Urgent/Not Important, Urgent/Important and Not Urgent/Important. The danger for most people is the Urgent/Not Important category. This is when we are responding to other people’s urgencies, however the activity does not move us toward OUR goal- by definition it is Not Important. Beware of the time and effort devoted to those tasks. Conduct your own time usage study. Every minute that you can divert from not important categories to the important categories will move you closer to your goal.

7. Review your successes/challenges in meeting your schedule each week and adjust where necessary. Be honest with yourself and continually reinforce your “Why” – what are you trying to accomplish and how important is that to you.

8. Find an accountability partner or mentor to help keep you on track. We can all use help every now and then- it is a strength to admit this, not a weakness.


Do you want to learn more about controlling your time and getting most out of your day? Then watch for my  follow-up post next week Monday.  I will be going over a great time management exercise that you can do today to help you take control of your time, and your service business.

If you enjoyed this post, I would be grateful if you helped spread the word by emailing it to a friend or sharing it on LinkedIn, Twitter, or Facebook. Thank you!

 April 16, 2012  Posted by at 6:00 AM Time Tagged with: ,  Add comments

  3 Responses to “8 steps on How to take control of your day. One excuse at a TIME. Part 1”

  1. sorry wendi
    Ian getting lost online it’s too complacated for me to understand. We send our kids to school and they don’t learn. I was just trying to let everyone know i’am mad as hell and I will not take what they dish out to me any more. At 66 years old I really don’t care any more 25 years in this business and I got sick of People not caring what they do. I know and my kids know what to do. But we allow stupid people and others to do as they please. I set up Country SPAS & Pools as our name and everyone wants to change it to fit their needs. I am A united states Marine and sick and tired of the bull chit from the people who I defended when I went to Nam and spit on me when I returned to america. To think that because they live in the freedom that we as Marines provided to them, that they can do and say what they want. If I die tomorrow I may take a few with me. Ya I am pissed. I worked as a New car Parts Manager for 25 years, I DO NOT understand WHY the maker of the product will not step up to the plate and protect the dealers of your products and stop the abuse I see with online sellers of your products.Not only Pentair but every one, zodiac, hayward I give up what the hell is the problem? The auto business supports and protects their DEALERS. I worked for Fiat Chevy Dodge Alfa Hey if the Italians can do the right thing Ya tell me that a american company CAN”T? Bull is my answer. You all set the program, MAP LAAP what ever ya call it It is bull shit. that we must follow, but let online sellers under bid us at every level. Are you selling the products online? Or is it one of you kids or wives with a website? Look like I said this is a mess that you as the manufacture of the products are creating. I would love to talk to the MAN in charge of this bull chit, but my guess is he has no balls to call me and tell me why he is cutting me off as a dealer of the pentair products I sell. I can buy a pump online cheaper then SCP or JETLINE will sell it to me. New car dealers deliver to their dealers parts every day what they order. They don’t have scp or jetline they buy from the people who make the product. They step up to the plate and deliver to the DEALER. Ya I am upset because my dead brother got me into this business before he died and I had no idea that this bull chit was going on Or I would have stayed with the auto business. If this email removes us from your program so be it. You don’t pay that much for warranty any way so I won’t be hurt, with the cost of gas and everything else to stay in business. I will be here when you are gone. Maybe I will go back to the auto business where REAL americans live. I have no idea what the educated people are thinking, but us common thinking people will win in the end. Please, if ya have the nerve Pass this on the the head of your company. And NO I don’t need his answer I think he has his friends selling on line. Signed a Pissed off United States Marine Maybe I should send this the the Leader of our country….hmmm now who is that China?
    Bob Dutton

  2. You have got a true knack for blogging. Totally enjoyed reading this!

  3. Hi there to all, since I am truly eager of reading
    this blog’s post to be updated daily. It consists of good information.

 Leave a Reply

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>